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If research indicates the payment has posted elsewhere on the same account and a notice should not be issued on the module in question, use CC STAUP to interrupt the notice routine. If so, determine which run failed to update the transaction to posted status and notify IDRS Programming if a program problem is indicated.
Check to see if the transaction went unpostable and was not updated properly. Determine why and take corrective action as necessary. Rnnn—Resequence Transactions — The posting of the transaction has been delayed beyond the scheduled cycle.
The transaction is placed on a resequence tape at ECC, Enterprise Computing Center and an attempt will be made to post it next cycle. IDRS daily update runs will update the transaction cycle when the resequence transaction is received. Research to determine if one of the following may have occurred. The transaction is unpostable and was not updated properly. If not received, open a Help Desk ticket for a missing transaction indicating it is 6 cycles old or older and is not on the re-sequencing tape.
Unnn—Unpostable Transactions — For unpostable transactions:. If the transaction is valid open unpostable, destroy transcript. If the unpostable is closed, research Master File based on the closing action. This may require monitoring for one or two cycles. Attempt to research Corrected Unpostable File to determine why the closed transaction did not update properly.
CU—Corrected Unpostables — There are several reasons corrected unpostables would not update in two cycles to a posted transaction:. MFREQ the account and monitor it.
If so, monitor for one cycle. If not, report to Headquarters Programmer. There are several reasons for this occurring:. If not, monitor for one cycle. If re-input to another module or account, delete the DLN. These transcripts are issued weekly to identify possible problem modules on the MRS data base, and to offer a random review of the IDRS file's contents. These diagnostic transcripts provide a means to identify and remove unnecessary accounts from the IDRS files.
The type code is printed in the transcript heading, and each type is sorted so that it prints together, except types F, O and M which are sorted by assignee employee number. The controls will show a count by type. Type M identifies memo modules containing open control bases. The open control bases should be closed. A new control base may be established if needed. The new control base will automatically remove the memo record and replace it with a dummy record.
Do not generate if reason code is C2, I2 or KK. Type F identifies modules with Rnnn—s and open control bases. These transcripts will be produced once every seventeen cycles until the control base is closed. They should be routed to the employee responsible for the open control base. Type O contains an open control base. Referral should be made to the person controlling the module. Unless further case control is necessary because of known future action on the case, the control base should be closed in order to allow the module to drop from the file.
Route to Campus Collection Branch. They should research the TIF to determine if a return delinquency is actually open in the Campus' area of responsibility. If not, the module should be removed from the TIF. These should be routed to the Campus Collection Branch for review to see if the module should be retained because the IDRS status indicates the module is actually "in-process" of one sort or another. If so, appropriate action should be taken to retain and re-establish.
However, in most instances, this should not be the case and the module should be allowed to drop from the file, which it should do since IDRS status is not retention criteria for modules with appended TC 's.
Type R transcripts will be produced for Master File removed modules that do not have any of the conditions listed under type D, E, or O Transcripts. At least a cursory review should be made to determine if there are any unusual cases or potential problems. If there are, they should be routed to the responsible functional area.
These modules should drop from the files in three weeks. This will cause the module to be extracted to the Campus when it is reactivated. Types 1—9 transcripts are produced for modules that have been on the TIF for one, two, three years, etc. The number for the particular transcript identifies the number of years. These transcripts will be issued when all of the following conditions are met:. There is no posted transaction in the module with a posting cycle greater than the current cycle minus 52 cycles.
There is no non-deleted status pending transaction other than DI in the module with a pending transaction cycle greater than or equal to the current cycle. If a right hand W freeze code is present and the module closing code is 72 or 74, and it has been on the TIF for 3 or more years. Most of these will age off in one week. Those with reason code 55 represent erroneous processing of some kind. The IDRS User Support Staff should review these transcripts immediately upon receipt of them to see if programming or systemic deficiencies exist.
The module analysis is accomplished by a thorough review of the module history and a determination of the current condition on the module. Type G is produced for Large Complex Corporation modules in Campus status 21, 22, 24, 26, 56 or 58 for 55 cycles. Follow-up transcripts are produced every 10 cycles. They should be routed to the area responsible for working Large Complex Corporation accounts. The transcripts will then be forwarded to the appropriate functions for resolution of the problem.
The transcripts which do not meet criteria for referral to other functions will be analyzed to determine if any procedural or systemic deficiencies exist. If the review as described above does not disclose systemic, programming, or computer operation problems, it should be extended to look for possible problems in some other functional area. The following are some of the conditions that ordinarily should not require further actions in resolving the DIAG-Q transcript.
Modules which contain a pending transaction which will change the status or reason codes and subsequently resolve the module. Those transcripts not resolved as specified under the heading DIAG-Q Transcripts should be referred to the functional area responsible for resolution of the condition in the module. Local management should establish procedures for the distribution and control of these transcripts to ensure timely review and appropriate disposal action.
The following table shows the various conditions and the function normally responsible for the resolution of the condition.
Reason Codes indicate the criteria used to extract the module and are beneficial in determining the action required to resolve the outstanding condition. A clean-up using this option should be coordinated with the Computer Branch as the volume of transcripts generated may affect processing time.
See Exhibit 2. The reason codes included are for informational purposes only. Home IRM Part2 2. Part 2. Information Technology Chapter 9. Integrated Data Retrieval System. Program Scope and Objective. The provisions of this Section apply to IDRS processing in the Campuses and Area Office This Section contains general information on the system, and provides instruction on how and when to use the system in the various functional areas of the Campuses and Area Offices.
IDRS Security. Relationship with Other Handbooks. BMF Entity Modules. BMF Tax Modules. EPMF Modules. IMF Entity Modules.
IMF Tax Modules. Extraction of Notice Data. Consolidated Transactions BMF only. Campus Requests. Generated Requests from SC Processing. The following information applies to BMF entity modules and their extraction criteria. BMF Identification of Campus for entities. Reasons for examining a BMF entity module. BMF entity module extraction criteria.
Campuses which have the entity on their IDRS data base. Campuses to which a tax module is being sent this cycle. Campuses for which an unpostable or an entity notice is issued this cycle. Campus for the Area Office and Collection location codes. A tax module is being extracted. A current cycle transaction posts to the entity. An unreversed TC posts to at least one tax module in the account.
An entity change posts in the current cycle. The zip code changes current cycle TC A merge takes place or EIN changes. A notice is issued or a transaction unposts this cycle. Entity CSED freeze is released. Deferred action 02 expires and Form filing requirement is updated. Account is marked for IDRS recovery. Filing requirement updated. Taxpayer is potentially dangerous. Refund Scheme—TC Account is in TDI status.
The following information applies to BMF tax modules and their extraction criteria. BMF Identification of Campus for tax modules. Reasons for examining a BMF tax module. BMF tax module extraction criteria. Campuses which have the tax module on their IDRS data base.
Campuses for which an unpostable or a tax module notice is issued this cycle. Current cycle transaction posts or status updates. Current entity transaction posts. Unreversed TC posts. Entity change posts in current cycle.
TC zip change posts this cycle. Account is resequencing. Notice is issued or transaction unposts this cycle. TC posts without tax shelter release indicator. IDRS activation switch is significant used for recovery.
Module has an FTD debit or credit freeze. Entity freeze is on. The current status history section has a status code of An unreversed TC is present. The module is not 53'd. DAR code is other than 01— The current status code is 13, 14, 18, 19, 20, 21, 22, 56, 58 or TC posts.
The tax module activity switch is significant. The cycle of the most current status history section equals the cycle of the 23C date. There is an entity change. The module is 53'd and the closing code is not The module is not 53'd and the closing code is 01—08 or 10— TC posts in current cycle.
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